Cultivation
The cultivation module manages the full GACP workflow by giving growers a structured way to plan, track, and document every stage of plant development up to harvest. Projects and plant batches are set up with clear starting data, and each batch becomes the central hub where daily actions—like transplanting, scouting, spraying, and defoliation—are logged with dates, equipment details, notes, and responsible staff.
Measurements such as runoff readings, height checks, and growth observations build a continuous record of plant performance, while movements between rooms, waste disposals, supporting documents, notes, and sample records create a complete picture of what has happened to each batch. Every entry is tied to a user and timestamped, giving managers a reliable audit trail and accurate visibility into the grow.
By the time plants reach harvest, the entire history of each batch is documented, traceable, and ready to transition into GMP processing.
Tasks
The Tasks module gives facilities a practical way to organise, assign, and track all operational work—cultivation-related or otherwise—in a single system. Each task carries its own detail, including instructions, timing rules, tools needed, frequency, and the staff member responsible. Tasks can target specific plant batches, areas, cultivars, or entire zones, so the right work appears for the right people at the right time.
Recurrence rules automate routine activities such as cleaning, inspections, foliar applications, or maintenance replacements, while one-time actions can be scheduled directly with a clear due date. As tasks move from pending to completed, the system records timestamps, user actions, comments, and supporting evidence, building a reliable log of what has been done and when.
Calendar, list, and phase-based views give teams multiple ways to see their workload, while the scheduler can generate large sets of cultivation tasks based on batch phase timing—ensuring growers never miss a required operation.
Every action is traceable, linked to a user, and anchored to the relevant batch or area, creating a consistent operational record across the entire facility.
Facility
The facility module brings all on-site operational elements into one structured system so that every physical item, space, and material is accounted for and tied to a clear record. Containers, whether used for harvesting, waste, storage, laundry, or final product handling, are logged with their identifiers and weights so nett calculations and traceability stay accurate.
Packaging follows the same logic, ensuring every bag, barrel, and box is recorded, linked, and correctly assigned when product is packed and dispatched. Equipment—from essential tools like scissors and brooms to specialised machinery—is issued a unique inventory number, assigned to its area, and tracked for cleaning, maintenance, intended use, and repairs, with full histories and downloadable reports.
Additives and recipes round out the module by standardising how nutrient mixes and foliar feeds are prepared and applied across the facility. Together, these sections create a complete, connected record of the facility’s physical environment, linking every tool, container, input, and process to reliable, verifiable data.
Inventory
The Inventory module ties every stage of production into one continuous record, turning plant counts, harvest weights, adjustments, waste, and retained samples into a single stream of traceable activity. Instead of treating each step as an isolated task, the system mirrors how material actually moves through the facility, updating inventory automatically as batches progress, convert into product, or undergo QC checks.
Harvest output feeds straight into product categories, and any corrections, losses, or re-allocations immediately reshape the live balance. Waste entries follow the same logic: every gram removed from production is logged with its source, reason, and user, held in a pending state until disposal is completed. Nothing falls out of view—each action leaves a timestamped record that builds on the last.
Retention samples serve as anchored snapshots of specific batches or products, carrying weight, expiry, testing information, and CAPA links that remain tied to their source. By connecting all of these movements and decisions, the module functions as a real-time audit trail with a Schedule 6 book to record and balance every gram of final product.
Quality
The Quality module brings every compliance-critical activity into one structured environment, giving facilities a single source of truth for audits, training, documentation, and equipment oversight. Each section supports traceability, accountability, and clean data capture, removing the guesswork from GMP requirements.
Self-inspections are logged as formal reports, complete with inspection dates, inspector details, uploaded working documents, and revision history. Every report can be viewed, downloaded, edited, or archived, and the list view makes it easy to track what has been completed across months or departments.
Training management ties directly into approved SOPs. Each SOP has its own associated training, and personnel are assigned based on their roles and responsibilities. Sessions can be scheduled for new staff or updated procedures, and once assessments are passed, certificates are generated automatically. The training matrix provides an instant overview of who is qualified for what, with filters to switch between SOP-based or training-based views.
HVAC systems are monitored with full operational records for each AHU or ODU. Every unit has its own profile showing equipment information, upcoming cleaning and maintenance due dates, and historical pressure and filter readings. Trend graphs track performance over time, while logs for cleaning, servicing, documents, and defects ensure all environmental control data is accessible and audit-ready. Each unit also produces its own QR code for fast retrieval of its full history.
Settings
The Settings Module controls the administrative backbone of the system by giving managers a clear, structured way to configure access rights, maintain compliance documents, connect external systems, manage internal manuals, and oversee staff leave.
User accounts and roles define who can view or manage each part of the platform, with permissions broken down by module to ensure every team member only sees what they need. Certifications store all formal licences and regulatory documents, keeping every file traceable and easy to reference during audits.
API integrations extend the platform into physical operations by linking devices such as nutrient tanks or environmental sensors directly to facility areas, while the manuals section lets administrators build and update internal documentation without relying on external tools. Leave management brings HR oversight into the same space: balances, requests, approvals, and holiday schedules are all tracked with precise timestamps and user attribution.
Across the entire system, every change is captured in activity logs, giving a complete trail of who did what and when. This creates a reliable administrative record, safeguards compliance, and ensures that all operational settings are controlled, documented, and fully transparent.
